Job offer: Administrative Assistant

Our client in the Couva / Point Lisas area is recruiting for an Administrative Assistant (1 year contract)

Job Summary:

To provide administrative support for the Condition Monitoring department.

Job Requirements:

• Organize, update, and maintain departmental records, including inspection reports, conditioning monitoring data, and maintenance logs.
• Assist in creating and distributing monthly, quarterly and yearly performance reports.
• Schedule meetings, and training sessions for the department, ensuring alignment with the plant’s operational schedule.
• Manage and coordinate the department’s calendar, avoiding conflicts with other critical plant activities.
• Maintain databases related to condition monitoring and inspection, ensuring data is accurately entered, updated and easily accessible.
• Support data logging activities, helping input critical equipment data into monitoring software as required by engineers.
• Draft and distribute official communication for departmental updates, safety notices and meetings.
• Liaise between the CMI Department and other departments to ensure clear communication on ongoing projects and priorities.
• Monitor and maintain an inventory of office supplies and equipment required by the engineering team.
• Coordinate with procurement for the timely ordering of necessary materials and ensure compliance with the plant’s purchasing guidelines.
• Downloading codes, standards and technical journals from the Information Handling Services (HIS) software.
• Assist in managing work orders, ensuring necessary follow-up actions are recorded and communicated to relevant teams.

Qualification and Experience:

• Three (3) to five (5) years working experience as an Administrative Assistant in a plant environment.
• Diploma or Degree in Business Management or related discipline AND at least five (5) CXC/O Level passes including Mathematics and English Language.
• Proficient in Ms Office 365 inclusive of Word, Excel, PowerPoint and related Ms applications.
• Highly desired: experience with the following software: Action Item Management System (AIMS), Information Handling Software (HIS); Enterprise Resource Planning software (JD Edwards).

Knowledge and Skills:

• Results oriented with attention to detail.
• Strong interpersonal skills and team orientation.
• Customer service oriented.
• Ability to operate in a fast-paced, performance driven environment.

Successful candidate must be able to start right away, if successful.

Job Ref: RM