Job vacancy Purchasing Officer


Announced
24 July, 2024
Job Type
Employee
Job Status
Full Time
Job Title

Purchasing Officer

Job Presentation
Job Summary

The Purchasing Officer is responsible for supporting the Purchasing function within the Sector. This role involves managing the R2P (Requisition to Payment) process, including requesting and evaluating quotations, recommending suppliers, and coordinating with freight forwarders and customs brokers for shipment clearance.

Duties and Responsibilities

  • Initiate and organize requests for quotations (RFQs) from vendors in accordance with company policy.
  • Oversee all stages of the procurement/purchasing process from order and pricing confirmation to final delivery.
  • Review purchase requisition orders for accuracy and correct specifications.
  • Create purchase orders and monitor local and foreign purchases to ensure timely shipment and delivery.
  • Maintain and update open purchase order reports; provide status updates to Requestors.
  • Process insurance coverage for shipments; maintain records of purchases, follow up on shipments, and related matters.
  • Prepare and submit monthly reports.
  • Address invoice issues and ensure product returns and credit notes are received within the specified timeframe.
  • Monitor and assess all purchase order claims to ensure compliance with regulations.
  • Obtain and document total costing for foreign shipments within stipulated deadlines.
  • Create new vendor profiles as per prequalification procedures and update the supplier database monthly.
  • Conduct annual reviews of vendor accreditation for cost-effective supplies and complete annual supplier evaluations.
  • Perform tasks in accordance with quality, health, safety, security, and environmental policies and procedures.
  • Carry out any other duties as required by the role.

    • Minimum Education and Qualifications

  • Certificate in Supply Management from a recognized institution.
  • Minimum of five CXC/GCE O’Levels, including English and Mathematics.

    • Experience

  • At least two (2) years’ experience in processing accounts receivable, preferably within a manufacturing environment.
  • Practical experience with Microsoft D365 and Microsoft Office Suite is advantageous.
  • Working knowledge of purchasing/procurement best practices.

    • Competencies

  • Ability to analyze and synthesize information to understand issues and make recommendations.
  • Collaborative team player with strong interpersonal skills.
  • Effective communication skills, including oral, written, visual, and non-verbal.
  • Resilient and able to work efficiently under pressure in a fast-paced environment.
  • Strong organizational skills with the ability to prioritize and communicate progress effectively.
  • High level of integrity and accountability; honest and trustworthy.
  • Strong analytical skills for interpreting research data and applying mathematical techniques in practical situations.

    • Salary
    8,500 - 10,000
    Valid Till
    24 Oct, 2024 (46 days left)

    JOB BY
    Eve Anderson Recruitment
    1 Delph Street & Dury Lane, Campbellville, Georgetown
      62-STAFF (78233)
      +1 868-627-8233

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