Job offer: Communications Assistant Resource

Our client is hiring a Communications Assistant Resource in the Corporate Communication and Education Department, for a temporary contract ,for their Port of Spain office.

Job Duties:

• Maintains the communication stakeholder database including media listings and client contacts.
• Maintains the Department’s shared folders.
• Implements media schedules by booking media space/time to support the Commission’s programmes.
• Liaises with external advertising and publication representatives to co-ordinate the publication of ads, notices, alerts, orders, etc. when required.
• Compiles materials for internal and external articles and drafts articles as and when required.
• Produces the internal newsletter and assists with developing content for the IE newsletter.
• Liaises with Records Management department re: the filing of correspondence generated by the department.
• Liaises with Accounts department re: receipt and processing of invoices.
• Schedules and confirms dates for Investor Education (IE) sessions.
• Packages tokens, brochures, evaluation forms, camera etc. for IE sessions.
• Issues all stationery requisitions, inclusive of requests for IE tokens and monitors these stocks within the Department.
• Documents the completion of a list of activities in accordance with the Department’s annual Work Programme, which is submitted to the team for review and finalized by the Manager.
• Completes and submits daily/weekly attendance record to the HR Department
• Places attendance information re: leave, external meetings and training etc. on the intranet, on behalf of the Department.
• Assists in the execution of public relations and education programmes.
• Assists in the coordination of and provides on-site support to the Department at Internal/ External events and or projects.
• Assists with review of web content, ads, internal/external publications.
• Drafts and disseminates correspondence to stakeholders as and when required for review by the Manager.
• Develops concepts/proposals for the observance of public holidays and international days.
• Prepares staff meeting agenda in consultation with Manager.
• Prepares meeting minutes.
• Performs other job-related duties as required.

Job Qualifications:

• 5 CXC Level passes inclusive of Mathematics and English
• 2 Advanced Level passes in Business Studies/Communications/Associate Degree in Business Studies/Communications or a related field.
• Experience in Event Planning will be an asset.
• 2 years’ experience in a similar position.
• Any other equivalent combination of education, training and experience will be considered.

Job Ref: RM