Job offer: Supply Chain Manager

JOB SUMMARY:

The Supply Chain Manager will oversee and manage all aspects of procurement, inventory management, and back of house support. This role requires a strategic thinking with strong leadership abilities to ensure efficient processes and high-quality standards across the supply chain function.

KEY DUTIES AND RESPONSIBILITIES:

Procurement Management and Reporting:

• Primary contact for Procurement within the company in close collaboration with the Kitchen and Preparation Manager, Inventory Support
• Develop and enforce steam lined procurement processes and procedures
• Collaborate closely with the Finance team to optimize spending and achieve long-term cost savings
• Provide procurement reports to Management.
• Forecast company needs and supplies to prevent shortages in collaboration with the Kitchen and Preparation Manager, Inventory Support and the Retail Manager Market Place Retail Store
• Maintain accurate records and files of all documentation, e.g., purchase orders, invoices, delivery logs.
• Input data into databases and spreadsheets
• Ensure data accuracy by cross-referencing with purchase orders, invoices, delivery logs etc for submission to Management

Supplier Management:

• Evaluate and assess existing supplier contracts; initiate improvements and partnerships
• Negotiate new contracts with vendors to secure advantageous terms and conditions
• Implement risk management strategies for supply contracts and agreements
• Collaborate with external vendors to optimize procurement processes
• Communicate with suppliers and vendors to confirm order details and delivery schedules
• Perform update tasks, e.g., blasts and emails as per process
• Coordinate the inflow and outflow of goods
• Respond to inquiries from internal departments and external vendors regarding order status, inventory levels and other supply chain matters.
• Build and maintain positive relationships with suppliers and vendors

Purchasing Management

• Approve purchase orders for necessary goods and services
• Finalize purchase details of orders and deliveries in coordination with the Kitchen and Preparation Manager, Inventory Support
• Liaise with stakeholders to clarify specifications and expectations.
• Train and support team members as needed
• Ensure compliance with receiving processes and protocols (GRNs, POs and Invoices)

Inventory and Stock Management:

• Oversee stock management ensuring availability for production and proper storage practices
• Oversee stock lists and par levels
• Review daily inventory requirements and place requisitions
• Oversee compliance with FIFO (First In, First Out) principles in inventory management
• Conduct quality checks to storage areas to maintain inventory integrity and safety standards
• Ensure accuracy and upkeep of inventory systems and databases
• Ensure stock movement is tracked throughout the company
• Assist in Stock Counts and work with Operations to perform data compilation and analytics

Compliance and Quality Control:

• Ensure all supply chain activities comply with company policies, procedures and regulatory requirements, particularly those related to food safety and quality
• Assist in the implementation of quality control measures to ensure the integrity and safety of food products

Qualifications and Skills:

• Bachelor’s degree in Supply Chain Management, Business Administration, or a related field
• Proven experience as a Supply Chain Manager or similar role in the food industry preferred
• Strong understanding of procurement processes, inventory management, and supplier relations
• Knowledge of regulatory requirements and safety standards in procurement and inventory
• Certification in supply chain management (e.g., CSCP) is a plus.
• Demonstrates good judgement and decision-making skills.
• Good at negotiating, influencing and conflict resolution.
• Positive attitude and dependable under pressure
• Passion for hospitality and creating outstanding customer experiences
• Good Working knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to thrive in a fast-paced environment and make sound decisions under pressure

CERTIFICATES:

Certificate of Good Character required

Working Conditions:

• Fast Paced Food Service /Office environment

Job Ref: RM